IMPORTANT UPDATE: the reporting method for COVID-19 cases at your school, facility, or program has changed from REDCap to SPOT (Shared Portal for Outbreak Tracing) which can be accessed at: https://spot.cdph.ca.gov/s/?language=en_US. Also see below for further details.
State and County health orders currently permit all TK-12 schools to be open with modifications and protocols in place to ensure safety for all students and staff. This toolkit is designed to help schools and administrators prevent and respond to COVID-19 in schools. It includes information on requirements and recommendations for the prevention of COVID-19 transmission and instructions, tools, and reporting information for when there is a COVID-19 case at a school.
Exposure Management Plans
Requirements for Reporting Cases at Your School
Schools are required to notify LAC Department of Public Health (DPH) of students, staff, and visitors with confirmed COVID-19 who were on campus at any point within the 14 days prior to their illness onset date. The illness onset date is the date COVID-19 symptoms started, or the COVID-19 test date, whichever is earlier. All case notifications should be submitted to DPH within 1 business day of the school being notified of the case. To complete this reporting requirement, the school must use one of the reporting methods described below.
Instructions for Cases and Close Contacts
Flow charts for schools that provide guidance on actions for those in isolation and those identified as close contact.
Notifying Staff, Students, and Families of Actions to Take for Isolation and Close Contacts
Schools are required to notify all children, students and staff who have tested positive for COVID-19 with the actions to take for isolation. Children, students, and staff who had an exposure to a person with COVID-19 during their infectious period while at the facility, or close contacts, must also be notified with the actions to take. The notification letter templates can be adapted by schools for these notifications.
Youth Recreational Sports Programs
If an individual with confirmed COVID-19 participated during their infectious period in any games, tournaments, or other Youth Recreational Sports Program-related activities involving other teams, the Youth Recreational Sports Program Compliance Officer is required to notify members of their own team AND notify the opposing team(s) of potential exposure. Compliance officers for all affected teams must work collaboratively to identify any individuals who meet the criteria for having been exposed. (Use the Youth Sports Programs Exposure Notification Letter document above to access the appropriate template for your team and the opposing team.)