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TK-12 Schools

COVID-19 Toolkit

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Welcome

State and County health orders currently permit all TK-12 schools to be open with modifications and protocols in place to ensure safety for all students and staff. This toolkit is designed to help schools and administrators prevent and respond to COVID-19 in schools. It includes information on requirements and recommendations for the prevention of COVID-19 transmission and instructions, tools, and reporting information for when there is a COVID-19 case at a school.

Protocols/guidance for schools, youth sports, and camps
Wear a mask

 

  • Technical assistance for schools
    Schools and administrators with questions regarding protocols or in need of technical assistance can contact the School Technical Assistance Team (STAT) at TASchoolSupport@ph.lacounty.gov.
Youth Sports Protocol
FAQs with guidance for commencement ceremonies
  • Guidance for Commencement Ceremonies
    FAQs
Screening employees and students for symptoms
Checklist
What to do when you have a COVID-19 case at your facility
Youth Sports Exposure Management Plan

Exposure Management Plans

 

Framework for contact tracing for TK-12 students
  • Framework for Individual Contact Tracing and Group Tracing for STUDENTS (under revision). This tool provides a summary of requirements and recommendations for individual contact tracing and group tracing in schools.
Youth Sports Exposure Management Plan
Youth Sports Exposure Management Plan

Requirements for Reporting Cases at Your School

Schools are required to notify LAC Department of Public Health (DPH) of students, staff, and visitors with confirmed COVID-19 who were on campus at any point within the 14 days prior to their illness onset date. The illness onset date is the date COVID-19 symptoms started, or the COVID-19 test date, whichever is earlier. All case notifications should be submitted to DPH within 1 business day of the school being notified of the case. To complete this reporting requirement, the school must use one of the reporting methods described below.

  • Online reporting: All school-associated COVID-19 cases should be reported online through the secure web application, Shared Portal for Outbreak Tracing (SPOT). This can be done on a computer or mobile device by accessing SPOT.
    • This online reporting training video walks you through the process of submitting an online report for COVID-19 cases and contacts at your Institution.
    • A recording of the introductory session for school/ECE liaisons is available here. The accompanying slides are located here.
    • This FAQ provides answers to commonly asked questions as well as additional links to training materials and resources.
  • Reporting Multiple Cases: If schools are reporting multiple cases, there is an option available to submit reports using Excel through the “Bulk Upload Template” located within the SPOT Portal.
    • This training video walks you through the process of filling out and submitting the Excel COVID-19 Case and Contact Line List for reporting to DPH via the SPOT portal.
    • This data dictionary (Español) (updated 5/1/22) describes each of the items of information (variables) that are collected as part of case reporting when using the Excel line list.
Youth Sports Exposure Management Plan
Youth Sports Exposure Management Plan
Youth Sports Exposure Management Plan

Notifying Staff, Students, and Families of a Case or Suspected Case

  • Exposure Notification Letter Templates
    • Isolation Notification Letter: Notification letter for staff, students and their families who need to isolate due to a positive COVID-19 viral test result.
    • Exposure Notification Letters: Educational sites providing activities and services for children, students, and staff are required to notify all children, students and staff who had an exposure or potential exposure to a person with COVID-19 during their infectious period while at the site.
    • General Exposure Notification Letter: Educational sites providing activities and services for children, students, and staff may choose to notify the general community or opposing teams in the setting of Youth Sports of an exposure that has occurred at the site and make the community aware of precautions to take to prevent spread.
  • English: For TK-12 schools (updated 6/1/22) | For Youth Sports Programs (updated 6/1/22)
    Spanish: For TK-12 Schools
  • Educational Sites that serve children, students, and staff:
    1. Are required to notify all children, students and staff who had an exposure while at the facility to a person with COVID-19 during their infectious period. (Use the Exposure Notification Letter).
    2. May choose to notify the general community of an exposure that has occurred at the site and make the community aware of precautions to take to prevent spread. (Use the General Exposure Notification Letter).
    3. May choose to notify all children, students, and staff who have had an exposure at the facility to a person suspected of having COVID-19. (Use the Suspected-Case Exposure Notification Letter).

Youth Recreational Sports Programs
If an individual with confirmed COVID-19 participated during their infectious period in any games, tournaments, or other Youth Recreational Sports Program-related activities involving other teams, the Youth Recreational Sports Program Compliance Officer is required to notify members of their own team AND notify the opposing team(s) of potential exposure. Compliance officers for all affected teams must work collaboratively to identify any individuals who meet the criteria for having been exposed. (Use the Multi-team Exposure Notification Letter).

Youth Sports Exposure Management Plan
  • Exposure notice to make people aware that they may have recently been exposed to COVID-19 if they visited a location.
Flow charts for quarantine, testing and isolation at school

Instructions for Cases and Close Contacts

 

  • Flow charts (PDF) (updated 6/2/22)

    Flow charts for schools that provide guidance on actions for those in isolation and those identified as close contact.

COVID-19 testing
Youth Sports Exposure Management Plan

     

  • General testing information
    • ph.lacounty.gov/covidtests—provides information on the different types of COVID-19 tests, when testing is recommended, and how to interpret the results.
    • lacounty.gov/testing or call 2-1-1 to find a free COVID-19 test site in LA County. Drive through or walk-up testing sites are available, and appointments are not always needed.
COVID-19 prevention

Remote Work

  • Vaccination
Youth Sports Exposure Management Plan
    • VaccinateLAcounty.com (or VacunateLosAngeles.com Spanish)—Information on COVID-19 vaccines, safety and select "Click here to get vaccinated" in LA County. Vaccines are available for free for all, regardless of insurance or immigration status. No appointment is needed at many locations. Free transportation and in-home vaccination are available through the DPH Vaccine Call Center 833-540-0473.
Youth Sports Exposure Management Plan
Youth Sports Exposure Management Plan
Youth Sports Exposure Management Plan
Mental health resources
DMH
  • LA County Department of Mental Health
    • 24/7 Help Line 800-854-7771—provides mental health support, resources, and referrals
    • dmh.lacounty.gov/covid-19-information—mental health resources for LA County residents
    • PsychHub's Mental Health Resource Hub—free resources to help people address their mental health needs during the COVID-19 pandemic.
    • iPrevail.com—free access for LA County residents to iPrevail, online mental health resource to help with life's everyday stressors. Access in English and Spanish 24/7. After a short assessment, you are connected to customized support to meet your needs. Options include:
      • on-demand chat with trained Peer Coaches,
      • self-paced lessons on a variety of topics to improve wellbeing, and
      • community support groups
  • CDC
    • Coping with stress—information on healthy ways to cope with stress, resources, and crisis hotline numbers
Data
Youth Sports Exposure Management Plan
Youth Sports Exposure Management Plan
Other Resources

 

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Public Health has made reasonable efforts to provide accurate translation. However, no computerized translation is perfect and is not intended to replace traditional translation methods. If questions arise concerning the accuracy of the information, please refer to the English edition of the website, which is the official version.

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