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Getting children and staff in early childhood settings vaccinated is the most effective strategy we have to keep everyone safe from COVID-19. Parents often take their children to their doctor or a pediatric clinic to get their required immunizations. But not all doctors in Los Angeles County have the COVID-19 vaccine in their office. Hosting a community vaccine clinic at your early childhood setting can provide a safe and convenient place for families to vaccinate their children. COVID-19 vaccine clinics may be done alone or as part of a community resource fair or other regular event.
The Los Angeles County Department of Public Health (LACDPH) offers support to Early Care and Education Providers (ECPs) within Los Angeles County who are interested in hosting a COVID-19 vaccine clinic. This does not include ECPs in Long Beach and Pasadena. Contact City of Long Beach or City of Pasadena for vaccination events in those areas.
This toolkit is a how-to guide for planning and coordinating a COVID-19 vaccine clinic. It includes best practices, templates, resources, and details on how to request a mobile vaccine clinic.
If you have any questions about this toolkit or need additional resources, please contact:
|COVID-19 Vaccine Event Checklist for Host Site|
|Task Description||Check When Complete|
|Create a Vaccine Clinic Planning Team|
|Identify Key Personnel to Support COVID-19 Vaccine Clinic
|Plan Vaccine Clinic|
|Identify Date(s) and Time(s) for the COVID-19 Vaccine Clinic(s)
|Identify Space for the COVID-19 Vaccine Clinic
See sample site plan in the Resources section.
|Connect with a COVID-19 Vaccine Provider|
|Request a Mobile Vaccine Provider
|Confirm space and logistics with the COVID-19 Vaccine Provider
|Outreach and Promotion|
|Create a Flyer with Clinic Details
|Distribute Vaccine Clinic Information and Provide Reminders
|Host Vaccine Clinic|
|Enlist volunteers or staff to help in clinic operations
|Place signage and flyers/banners to guide people to the vaccine clinic location
|Assess Vaccine Clinic|
|Consider evaluating what worked well and areas for improvement
Key Strategies for Promoting ECP Vaccine Clinics
Sample Talking Points for Promoting the Vaccine Clinic
Additional Key Messages for parents can be found here
Providing incentives can help promote your vaccine clinic and increase participation. For example, you may be able to:
Minors under 18 years old must have consent given by a parent or legal guardian in order to receive a vaccine. An emancipated minor may consent for him/herself.
Allowable consent includes:
ECP and vaccine providers may determine the best option(s) for consent based on age and other factors. See Resources section for sample consent forms.
Clinic flyer templates are available via Canva (a free online graphic design tool) or downloadable PowerPoint file. To use the templates, click on the images or links.
The school vaccine team should familiarize themselves with general information on the COVID-19 vaccine, including:
LACDPH Mobile Vaccine Team (MVT) can assist in finding a vaccine partner suitable to provide mobile COVID vaccine services at your site. Submit a Mobile Vaccine Team Interest Form.
Areas with the lowest vaccination rates will be prioritized for first scheduling. To learn more about vaccination rates in LA County, please see the vaccine distribution map and dashboard.
Visit the COVID-19 Mobile Vaccine Team FAQ’s page for more information.
We recommend planning 2-6 weeks before the desired date of the first clinic. This will allow you to have enough time to promote the event and help make your vaccine clinic a success! Depending on your resources and staff support available, DPH can work with you to plan a clinic in a shorter time frame.
Individuals ages 6 months and older are now eligible to receive the COVID-19 vaccine.
Everyone age 5 and older is strongly recommended to get a booster dose when it is due. The Fall updated (bivalent) booster doses are only authorized for children age 5 and older. The Pfizer booster is for children ages 5+, the Moderna booster is for children ages 6+. Click here for updated info about booster eligibility and vaccine timing by age.
This toolkit includes flyer templates you can customize for your vaccine clinic events.
No. There is no direct cost to host a vaccine clinic. The vaccine provider will bring the vaccines and all the clinical supplies needed. We do encourage you to have at least three personnel and security available on site on the day of the clinic. If possible, your site can choose to have additional resources available during the clinic such as bottled water and/or vaccine incentives. Note: The COVID-19 vaccine is free to all individuals, Health insurance is NOT required, but the vaccine provider may collect health insurance information from people who have insurance.
Yes! This is a great strategy because it increases the visibility of the vaccine clinic and allows more people to access the vaccine. We have found that these vaccine events are generally more successful.
Vaccine clinics can be held in a classroom, multipurpose room, cafeteria, auditorium, gym, or an outdoor area such as a section of a parking lot or a park. Scheduling a site visit with your vaccine provider may be helpful in identifying the optimal vaccine clinic location at your site.
Written consent is allowable, but it is up to the host site and the vaccine provider to decide what will work best for the clinic. For more information on consent click here.